Carry out a small trial before starting the major transfer.Ensure they cannot access their Google Workspace account and can’t recover it with a backup email or telephone. Offboard the employee correctly right after they leave the company.Also, notify both users about this event so they do not meddle with the data. It should contain the activities before the migration (e.g., creating an account for a new employee), the Google Services you plan to transfer, the deadline, and some minor details like the names of accounts between which you transfer data. Additionally, make sure to back up your Gmail account before deleting it. Write down a step-by-step plan for data transfer.Overall, backing up your Google Workspace data can help you avoid data loss while working, and not only during data migration. We suggest using third-party cloud-to-cloud backup software like SpinOne or you can download the data on your PC. You can use the following tips to mitigate the risks pertaining to data migration: As a result, some employees can access their accounts at previous jobs days or weeks after leaving the company.Ĭonsider these risks when transferring data from one Google Workspace account to another. The proper offboarding procedure stipulates that the Admin resets the user’s password and removes the employee’s telephone and email for recovery from the system. However, it rarely happens so in real life. As a rule of thumb, employees must lose access to Google Workspace when their last day at work is over. Data leak is possible if migration takes too long after offboarding. For example, you were tasked only to transfer Contacts, but you accidentally transferred Gmail too.Ģ. It occurs when you migrate a large portion of data between active accounts and transfer sensitive information to an unauthorized user by accident. There are two possible scenarios for a data leak:ġ. So, naturally, they either won’t be able to work or their work will be hindered. During this time, employees should not access and change their data. If you don’t have much experience with the data migration process, you’ll have to spend some time learning it in theory and then on the trial-and-error stage. Downtimeĭata migration can take time, especially if an Admin uses native tools. While most remember Gmail and Drive, they might omit less popular and yet essential Contacts and Calendar. If Admin uses native tools, he has to transfer records from each service separately. When it comes to Google Workspace, the problem gets to a new level.īusiness-critical data is usually scattered between Google Workspace services: Gmail, Drive, Contacts, and Calendars. A system can fail to copy some of the records due to software malfunction. This is the most common problem that occurs during data transfer. Risksīefore we explain in detail how to transfer data between accounts, let’s discuss the risks pertaining to this process. Let’s take a look at several things you need to take into account before initiating data migration between accounts in Google Workspace. Preparing for the Google Workspace data migration How to transfer data from one Google Account to another with SpinOne.Alternative Ways to Migrate Google Drive Data.Migrate Google Drive, Gmail, Calendar, and Contacts with Native Tools.Preparing for the Google Workspace data migration.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |